Planning a virtual event can be a daunting task and therefore to help you with the process, we have curated a timeline which will cover all the important milestones depending on your event date. You should ideally start the process 10 days(minimum) before the day of the event.
Let us assume that your event is on August 15 and you have started working on the event listing on August 5. The below table will give you a tentative flow of the event and when you should cover each milestone.
| Date | Timeline | Milestones | Sub-Tasks | Comments |
| 5 August | 10 days to go | Creating the Event listing | Adding Event Details | – |
| 5 August | 10 days to go | Creating the Event listing | Theming the event | – |
| 5 August | 10 days to go | Creating the Event listing | Adding the event Agenda | – |
| 5 August | 10 days to go | Creating the Event listing | Adding Speakers & Hosts | – |
| 5 August | 10 days to go | Creating the Event listing | Adding Attendees | If its a private event i.e only a set of users are allowed to access the event |
| 6 August | 9 days to go | Creating the Event listing | Exhibitors | Adding booths to showcase products and solutions |
| 6 August | 9 days to go | Creating the Event listing | Ads | Adding sponsorship Ads on the event listing |
| 6 August | 9 days to go | Creating the Event listing | Internal Dry-run | This will help you to check the entire flow and ensure that all the details are correct before event listing goes LIVE. |
| 7 August | 8 days to go | Promoting the Event | Event listing goes LIVE | – |
| 7 August | 8 days to go | Promoting the Event | Sharing the Event listing | Attendees can now register for the event |
| 10 August | 4 days to go | Preparing for the Event | Speaker Onboarding | Only valid if you are on “Nunify Premium” package |
| 11 August | 3 days to go | Preparing for the Event | Event Dry Run | A good way to iron out issues(if any) and check the flow of the event |
| 13 August | 1 day to go | Promoting the event | 1st Reminder Mailer | The system automatically sends the mailers to your audience. You can configure the email text from the backend |
| 14 August | 30 mins before the event | Promoting the event | 2nd Reminder Mailer | The system automatically sends the mailers to your audience. You can configure the email text from the backend |
| 14 August | 0 minutes | Running the event | – | The Event is LIVE! |
Note: You strongly recommend starting the Speaker onboarding as soon as the event listing goes LIVE. We have seen that the Speaker onboarding usually happens 4 days before the event, thus the assumption.
This marks the end of this article. If you are still facing issues. Email support@aida.io & we would be happy to help.